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IndiaFOSS 2026 Logistics

Humans at IF26

Category Numbers ID sticker count
Volunteer 120 240
Sponsor 200 280
Speakers 160 220
Media 25 -
Community 150 260
Participants 2500 3500
Total / day 3155

Tables and chairs by area

Area Tables Plastic chair with cloth Chairs without cloth Banquet chairs
Community booths 72 144
Room 2 1 30
Room 3 (silent room) 20
Sponsor booths 16 32
FOSS United 5 8
Registration area 13 30
Buffer 20 20
Glass area 100
German tent 80
Water station 6
Total 133 244 180 40

Chairs with attached table

Item Fri 25 Sep Sat 26 Sep Sun 27 Sep Peak required
Chair with table 60 30

Power strip consolidation

Location Area Fri 25 Sep Sat 26 Sep Sun 27 Sep Peak required
Room 2 First floor 10 10 10 10
Room 3 First floor 10 10 10 10
Community booths First floor 0 70 70 70
Sponsor booths Ground floor 0 8 8 8
FOSS United desk Ground floor 0 3 3 3
Registration area Outside, ground floor 0 4 4 4
Total consolidated power strips 20 105 105 105

Food and water

Item Price Units, day 1 Units, day 2 GST Transport + setup Total
Lunch 350 2100 1700
Breakfast 100 1400 1000
Water cans 80
Speaker dinner 260
Volunteer dinner 130 ± 20

Venue equipment and furniture

Location Area Category Item Unit Fri 25 Sep Sat 26 Sep Sun 27 Sep Notes
Hall 1 Ground floor AV & tech LED wall 24 x 10 ft sq ft - 240 240
Hall 1 Ground floor AV & tech LED wall processor - 1 1
Hall 1 Ground floor AV & tech Digital mixer - 1 1
Hall 1 Ground floor AV & tech Cordless hand mike - 4 4
Hall 1 Ground floor AV & tech Cordless collar mike - 2 2
Hall 1 Ground floor AV & tech Podium mike - 1 1
Hall 1 Ground floor AV & tech Laptop - 2 2
Hall 1 Ground floor AV & tech LED TV for chairperson - 1 1
Hall 1 Ground floor AV & tech Switcher & splitter - 1 1
Hall 1 Ground floor AV & tech Digital timer - 1 1
Hall 1 Ground floor AV & tech LED TV with stand - 35 35
Hall 1 Ground floor AV & tech LED light - 8 8
Hall 1 Ground floor AV & tech Clicker - 1 1
Hall 1 Ground floor AV & tech Riser for LED wall 24 x 4 ft sq ft - 96 96
Hall 1 Ground floor AV & tech Bottom panel for LED wall sq ft - 96 96
Hall 1 Ground floor AV & tech Smart TV - 4 4
Hall 2 Ground floor AV & tech LCD projector - 1 1
Hall 2 Ground floor AV & tech Cordless hand mike - 4 4
Hall 2 Ground floor AV & tech Cordless collar mike - 2 2
Hall 2 Ground floor AV & tech Laptop - 1 1
Hall 2 Ground floor AV & tech Digital mixer - 1 1
Hall 2 Ground floor AV & tech Podium mike - 1 1
Hall 2 Ground floor AV & tech Clicker - 1 1
Hall 3 Ground floor AV & tech LCD projector - 1 1
Hall 3 Ground floor AV & tech Cordless hand mike - 2 2
Hall 3 Ground floor AV & tech Cordless collar mike - 1 1
Hall 3 Ground floor AV & tech Digital mixer - 1 1
Hall 3 Ground floor AV & tech Clicker - 1 1
Hall 3 Ground floor AV & tech Podium mike - 1 1
Board room AV & tech Podium mike - 1 1
Board room AV & tech Cordless hand mike - 2 2
Board room AV & tech Audio system - 1 1
Board room AV & tech HDMI splitter - 1 1
Board room Furniture Banquet chair - 30 30
Room 2 First floor Furniture Chair with attached table 30 30 -
Room 2 First floor Furniture Table 1 1 1
Room 2 First floor Furniture Plastic chair with cloth - - 30
Room 2 First floor AV & tech LED TV with stand 1 1 1
Room 2 First floor Other Power strip 10 10 10
Room 3 First floor Furniture Chair with attached table 30 - -
Room 3 First floor Furniture Plastic chair with cloth - 20 20
Room 3 First floor AV & tech LED TV with stand 1 1 1
Room 3 First floor Other Power strip 10 10 10
Silent room First floor AV & tech LED TV with stand 1 - -
Silent room First floor Furniture Table 1
Silent room First floor Furniture Chair (a few) 20 20 20
Community booths First floor Furniture Table - 72 72
Community booths First floor AV & tech Power strip 70 70
Community booths First floor Furniture Plastic chair with cloth - 144 144
1st floor booth area First floor Other Sun blockers for the glass - 1 1 To be stuck on the glass
Sponsor booths Ground floor Furniture Table - 16 16
Sponsor booths Ground floor AV & tech Power strip 8 8
Sponsor booths Ground floor Furniture Banquet chair - 32 32
FOSS United desk Ground floor Furniture Table - 5 5
FOSS United desk Ground floor Furniture Banquet chair - 8 8
FOSS United desk Ground floor AV & tech Power strip 3 3
Water stations Ground floor Furniture Table - 6 6
Registration area Outside, ground floor Furniture Table - 13 13
Registration area Outside, ground floor Furniture Plastic chair with cloth - 30 30
Registration area Outside, ground floor AV & tech Power strip 4 4
Glass area Furniture Plastic chair without cloth - 100 100
German tent (food area) Outside Structures German tent with light - 1 1
German tent (food area) Outside Furniture Plastic chair without cloth - 80 80
German tent (food area) Outside Furniture Cocktail table - 15 15
Buffer (standby) Furniture Table - 20 20
Buffer (standby) Furniture Plastic chair with cloth - 20 20
Registration area Structures Canopy tent 10 x 10 ft - 2 2