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Email templates

1. Speaker Manager <> Speaker First Contact

Subject: Speakers POC & essentials | IndiaFOSS 2026
Cc: speakers.indiafoss@fossunited.org

Dear Speaker,

Greetings from IndiaFOSS [year]!

I’m [POC Name], and I’ll be your Point of Contact (POC) for IndiaFOSS [year]. I’ll be coordinating and assisting you with any queries or requirements leading up to the event. Here’s how you can reach out to me, alongside this email thread:

Phone: [Phone Number]
Telegram: [@TelegramHandle]

  1. To help us streamline the speaker coordination process, we request you to share your presentation with us, as soon as possible - [link to the form]

  2. Please make sure to claim your free ticket[link to claim free ticket] using the coupon code emailed to you earlier.

  3. A small heads up that a Speakers’ dinner is planned for Day 1. More details in the guide! [Double check on this with the team]

  4. Make sure you go through the Speakers’ Guide.

  5. You can use this poster generator tool to DIY your posters and share it on social media with #IndiaFOSS[year].

We’re excited to have you join us at IndiaFOSS 2026 and look forward to a great event together!

Best regards,
[POC Name]
Speaker POC | IndiaFOSS 2026

If you need to make changes to the speaker guide, use this document to make edits. Make sure to export the final document as pdf and upload to fossunited.org/files before you share it with the speakers.